Add

Button. When clicked, the fields in the detail section become enabled to create a new awards program award.

Delete

Button. When clicked, the selected award is removed. Please note that may delete an award record only if no details exist in any child tables for linked AWARD_ID or in Awd_Nominee for the linked AWARD_ID.

Copy Award

Button. When clicked, the information defined for the selected award is used to create a new award. For more information, please see Copying an Award Program.

Award Code

Text box. The code used to identify the award. ORG_ID, ORG_UNIT_ID, AWARD_CODE, AWARD_YEAR, and AWARD_DATE together must be unique.

Organizations should use the same award code year after year if they want to enforce the rule that award winners cannot be past winners of the same award. For example, assume a scholarship award called the “A. B. Smith Scholarship” and the Awards Program is called ABSMITH_SCHOLARSHIP. If you wanted to enforce the rule that a nominee cannot be a previous award winner, you should name the award code ABSMITH each year (instead of ABSMITH2010, ABSMITH2011, ABSMITH2012, etc.)

Award Name

Text box. The name of the award. This award name and the award year display at the top of the Award Nominations screen. This award name also displays on the navigation menu on the awards listing page and awards detail page on the web.

Award Year

Text box. Defaults to the current year. Identifies the year the award will be given. Maximum length = 4 digits. This award name and the award year display at the top of the Award Nominations screen.

Award Date

Date drop-down. Identifies the date the award will be given. Note that the award date does not have to be in the same year as the award year, although the expectation is that it usually would be. For example,  it is possible that the 2013 Volunteer of the Year award might not be awarded until 2014. This date may also be different than the award decision date; for example, awards are often announced at an event, but the decision is usually made before the event. Awards will not be visible on the Award History screen in CRM360® for winners until on or after this date. ORG_ID, ORG_UNIT_ID, AWARD_CODE, AWARD_YEAR, and AWARD_DATE together must be unique.

Nomination From

Date drop-down. The first day nominations can be submitted. For example, if the award is for the 2013 year, you might want to allow nominations to be submitted starting 1/1/2013.

This date will not restrict staff from adding nominations in the back office. However, on the web, if the today's date does not fall between the nomination dates, the system will display the Nomination From date, as shown below.

Nomination Thru

Date drop-down. The last day nominations can be submitted. For example, if the Award Date is 1/1/2014, you might want the nomination period to be end a couple months before then to allow enough time for reviewers to submit their reviews of the nominations and to select a winner.

If this date is before the Display on Web Thru date, the following message will display on the web:

This date will not restrict staff from adding nominations in the back office.

Web Enabled

Checkbox. Identifies whether the information about the awards program should be displayed in the awards listing on the web and be available for the online award nomination process.

If the Web Enabled checkbox at the top of the screen for the awards program is unchecked, you cannot check this checkbox for the award.

Display on Web From

Date drop-down. Identifies the first date that information about the awards program is displayed on the web. If the Web Enabled checkbox is NOT checked for the award, this field will be disabled.

Display on Web Thru

Date drop-down. Identifies the last date that information about the awards program is displayed on the web. If the Web Enabled checkbox is NOT checked for the award, this field will be disabled.

View Award Details

Button. Opens the Award Detail page. For more information, please see Adding Award Details.