Defining Transcript Product Rates and Pricing

The Rate Code Details section is used to create rate structures and rate codes upon which product prices are based. Rate structures are typically used to segment customers into logical buying groups. Rate codes carry the rate associated with the specific rate structure.

The Pricing Detail section is used to associate a price with a given rate structure and code combination. Products can be priced by date or by different currencies. Accounting policies can be implemented here, including product adjustments, write-off tolerances, and tax bases.

To define the rates and pricing:

1. From the Personify360 main toolbar, select Products > Product Central.
The Product Maintenance search screen displays.

2. Click Search to find a product or click Create New Product.

3. From the Define the Product task category, click Define Rates and Pricing.
The Rates and Pricing screen displays, as shown below.

4. Click Add Rate.

5. Select a Rate Structure from the drop-down.

6. Select a Rate Code from the drop-down.
The Description defaults as the Rate Code value.

7. Select the Short Pay from the drop-down.
The option chosen from this drop-down determines which of the following fields are read-only in the Pricing Detail section:

· Max Adjusted Price

· Min Adjusted Price

· Min Price to Activate

· Max Auto Write-off

8. If necessary, select the Domestic Ship-Via method from the drop-down.

9. If necessary, select the Foreign Ship-Via method from the drop-down.

10. If necessary, enter the Agency Discount percentage.

11. Enter a Priority number.

12. Enter the Sales Commission.

13. Check the applicable checkboxes:

· Default Rate

· Web Enabled Rate

· Default Web Rate

· Waive Shipping

14. Click Add Price.

15. Select the Currency Code from the drop-down.

16. Enter the Price.

17. Select the Valid from date from the drop-down.

18. If necessary, select the Valid thru date from the drop-down.

The Rate Structure, Rate Code, and Fair Market Value fields are read-only.

19. Enter the Max Adjusted Price.
If “AR” or “Reject” was chosen from the Short Pay drop-down, this field will be read-only.

20. Enter the Min Adjusted Price.
If “Reject” was chosen from the Short Pay drop-down, this field will be read-only.

21. Enter the Min Price to Activate.
This field only displays when “AR” is chosen from the Short Pay drop-down. This field is read-only.

22. Enter the Max Auto Write-off price.
If “Adjust” was chosen from the Short Pay drop-down, this field will be read-only.

23. Enter the Strikethrough price, if desired.
This is most often used for sales and promotions. Example: $20.00 ~~$45.00~~- In this example, the stricken through price is the original price of the product and the $20.00 price is the new price.

The Strikethrough Price should be higher than the new price.

24. Check whether you want to Show Price End Date on Web or not.

25. Click Save.

Screen Element	Description
Rate Code Details
Add Rate	Button. When clicked, a row is added to the Rate Code Details table and the corresponding fields are enabled to add a rate code.
Delete Rate	Button. When clicked, the highlighted row from the table and the rate code are deleted.
Rate Structure	Drop-down. This is a structure that defines a customer. Rate structures are defined during the system setup. Certain customers, such as members vs. non-members, receive special rates. The rates for these structures are defined in the Rate Code. After a rate structure has been defined for the product, this drop-down is disabled and cannot be edited. For more information on rate structures, please see Defining Rate Structures.
Rate Code	Drop-down. The established rate determines the pricing for the Rate Structure selected. After a rate code has been defined for the product, this drop-down is disabled and cannot be edited. Values in the drop-down are populated based on the codes defined for the non-fixed TRN "RATE" system type.
Description	Text box. A description of the rate code.
Short Pay	Drop-down. This fixed code indicates how the system handles short payment situations. It is linked to the minimum payment amount. Options include: · Adjust: Accept whatever is paid. When selected, the "Max Adjusted Price" and "Min Adjusted Price" fields in the Pricing Detail section become required. · AR: Create Receivable. Indicates that members under the active rate code will be invoiced. When selected, the "Min Adjusted Price" and "Max Auto Write-off" fields in the Pricing Detail section become required. · Reject: Do not activate order unless fully paid. This should only be enacted if payment is made immediately, not monthly. If an order is created, this selection can be overridden at the order line level. When selected, the "Max Auto Write-off" field in the Pricing Detail section becomes required. Values in the drop-down are populated based on the non-fixed codes defined for the ORD "SHORT_PAY_PROC" system type.
Domestic Ship-Via	Drop-down. Specify how the product is to be shipped if the ship-to customers' address is in a country that has been identified as a domestic country. This value is stored in the SHIP_VIA_CODE column in the Product_Rate_Code table. If Product_Rate_Code.DEFAULT_SHIP_VIA_CODE is not null and Product_Rate_Code.WAIVE_SHIPPING_FLAG = ‘N’, the value in Product_Rate_Code.DEFAULT_SHIP_VIA_CODE should default into Order_Detail.SHIP_VIA_CODE if the country of the ship-to address is a domestic country. Values in the drop-down are populated based on the non-fixed codes defined for the ORD "SHIP_VIA" system type.
Foreign Ship-Via	Drop-down. Specify how the product is to be shipped if the ship-to customers' address is in a country that has been identified as a non-domestic country. This value is stored in the DEFAULT_FOREIGN_SHIP_VIA_CODE column in the Product_Rate_Code table. If Product_Rate_Code.DEFAULT_FOREIGN_SHIP_VIA_CODE is not null and Product_Rate_Code.WAIVE_SHIPPING_FLAG = ‘N’, the value in Product_Rate_Code.DEFAULT_FOREIGN_SHIP_VIA_CODE should default into Order_Detail.SHIP_VIA_CODE if the country of the ship-to address is not a domestic country. Values in the drop-down are populated based on the non-fixed codes defined for the ORD "SHIP_VIA" system type.
Agency Discount	Text box. The percentage to be applied for an agency discount when creating an order for this product. Best Practice: This field is typically used when a rate code called "Agency Discount" has been selected. The discount amount will use the Agency Discount defined for this product.
Priority	Text box. Determines the order the rate codes display in the product setup and Order Entry screen. The rate code with the lowest display order displays first.
Sales Commission	Text box. The percent of sales commission that the salesperson receives when this product is purchased within the rate structure/ rate code selected.
Default Rate	Checkbox. Defaults the rate to the list price. Indicates which rate codes should be default with each rate structure. This rate code defaults for the order when creating an order. For instance, some organizations want to show member savings, but to do that the structure and price must be known to consider the “list price.” Only one rate code within a given rate structure for a product can have this checkbox selected.
Web Enabled Rate	Checkbox. When checked, indicates that this rate code is available for use through the Web. As of 7.5.0, if the product has been defined to display on the web, a rate structure of "member" has been defined, and the Web Enabled Rate checkbox is checked here, the "Member Price" will display on the product preview window. If the web user is logged into the site and is a member, the price will display as "Your Price". Similarly, if a rate structure of "list" has been defined, the "List Price" will display. For more information, please see the Product Preview Overview.
Default Web Rate	Checkbox. When checked, indicates the rate code is the default for the Web.
Waive Shipping	Checkbox. When checked, the shipping will be waived for this rate structure/rate code for this product. As of 7.5.2, this checkbox will be checked and disabled if the Zero Price checkbox is checked on the General Setup screen.
Pricing Detail
Add Price	Button. When clicked, a row is added to the Pricing Detail table and the corresponding fields are enabled to add a pricing structure.
Delete Price	Button. When clicked, the highlighted row from the table and the pricing structure are deleted. If a price has been added by mistake, deleting the incorrect price will automatically set the previous price’s End Date to NULL, only if it is one day prior to the new price.
Currency	Drop-down. The appropriate domestic or international currency to use in this subsystem, e.g., German Mark, Japanese Yen, US Dollar. For more information on currency codes, please see Setting Up Currency Codes.
Rate Structure	Read-only. The rate structure associated with the pricing.
Rate Code	Read-only. The rate code associated with the pricing.
Price	Drop-down. The price charged for the product prior to any applicable discounts.
Valid from	Drop-down. The pricing setup begins on this date. It is based on the order date in the order application. If a begin date is defined prior to an existing begin date, a warning message displays. If entered, the end date is automatically set to the day prior to the next existing begin date. A pricing record must equal the product’s Available Date.
Valid thru	Drop-down. Indicates the last date when this rate would be effective for this product detail.
Max Adjusted Price	Text box. Controls adjustable pricing and is ignored for other short-pay codes. When the Short Pay code is ADJUST, the system adjusts up only to this price. It is visible only if Short_Pay flag = “ADJUST”. When the short pay code is “ADJUST”, the price will only adjust down to this amount. If less is paid, then the line item will not be activated.
Min Adjusted Price	Text box. Controls various aspects of the behavior of an order depending on the Short Pay value. This is the price that must be paid prior to the line item being considered active.
Min Price to Activate	Text box. Controls various aspects of the behavior of an order depending on the Short Pay value. This is the price that must be paid prior to the line item being considered active.
Max Auto Write-off	Text box. Controls what amount is acceptable as a final price.
Fair Market Value	Read-only text box. If a product is complimentary or sold at a discount, then you can add the actual amount of the product here.
Show as Web Sale Price?	Checkbox. If you want to display strikethrough pricing on the web, this checkbox must be checked. When checked, the Strikethrough Price field is enabled.
Strikethrough Price	Text box. This is most often used for sales and promotions to indicate a reduced price. Example: $20.00 ~~$45.00~~. In this example, the stricken through price is the original price of the product and the $20.00 price is the new price. As of 7.5.0, if the product has been defined to display on the web, a rate structure of "member" has been defined, the Web Enabled Rate checkbox is checked, the Show as Web Sale Price checkbox is checked, and a Strikethrough Price is defined here, the "Member Price" sale will display on the product preview window. If the web user is logged into the site and is a member, the price will display as "Your Price". Similarly, if a rate structure of "list" has been defined, the "List Price" sale will display. For more information, please see the Product Preview Overview.
Show Price End Date on Web?	Checkbox. If checked, the sale through date will display on the web, as shown below.