The
rate structure for a sub-product must match the main product in order
for it to be purchased.The Rate Code Details section is used to create rate structures and rate codes upon which product prices are based. Rate structures are typically used to segment customers into logical buying groups.
For discounted registrations (such as a speaker rate), Personify recommends that you set up a rate here instead of defining a discount on the Discount Maintenance screen. Rates are not conditional and are easy to report on. Discounts have criteria associated with them and may not apply properly to the appropriate recipients.
The Pricing Detail section is used to associate a price with a given rate structure and code combination. Products can be priced by date (which facilitates the creation of early bird rates) or by different currencies. Accounting policies can be implemented here, including product adjustments, write-off tolerances, and tax basis.
The
rate structure for a sub-product must match the main product in order
for it to be purchased.
To define the rates and pricing:
1. From the
Personify360 main toolbar, select Products > Product
Central.
The Product Maintenance search screen displays.
2. Click Search to find a product or click Create New Product.
3. From the
Define the Product task category, click Define Rates
and Pricing.
The Rates and Pricing screen displays, as shown below.
4. Click Add Rate.
5. Select a Rate Structure from the drop-down.
6. Select
a Rate Code from the drop-down.
The Description defaults as the
Rate Code value.
7. Select
the Short Pay from the drop-down.
The option chosen from this drop-down determines which of the following
fields are read-only in the Pricing Detail section:
· Max Adjusted Price
· Min Adjusted Price
· Min Price to Activate
· Max Auto Write-off
8. If necessary, select the Domestic Ship-Via method from the drop-down.
9. If necessary, select the Foreign Ship-Via method from the drop-down.
10. If necessary, enter an Agency Discount.
11. Enter a Priority number.
12. Enter the Sales Commission.
13. If necessary, enter the Max Free Badges.
14. If a component package is associated with the meeting, click the Component Package link and search for a component package.
15. Check the applicable checkboxes:
· Default Rate
· Web Enabled Rate
· Default Web Rate
· Waive Shipping
16. Click Add Price.
17. Select the Currency from the drop-down.
18. Enter the Price for the meeting.
19. Select a Valid from date from the drop-down.
20. If necessary, select the Valid thru date from the drop-down.
The Rate
Structure, Rate Code, and Fair Market Value fields are read-only.
21. Enter the Max Adjusted Price. If “AR” or “Reject” was chosen from the Short Pay drop-down, this field will be read-only.
22. Enter the Min Adjusted Price. If “Reject” was chosen from the Short Pay drop-down, this field will be read-only.
23. Enter the Min Price to Activate. This field only displays when “AR” is chosen from the Short Pay drop-down. This field is read-only.
24. Enter the Max Auto Write-off price. If “Adjust” was chosen from the Short Pay drop-down, this field will be read-only.
25. Check the Show as Web Sale Price? if desired
26. Enter
the Strikethrough Price, if desired.
This is most often used for sales and promotions. Example: $20.00 $45.00-
In this example, the stricken through price is the original price of the
product and the $20.00 price is the new price.
The Strikethrough
Price should be higher than the new price.
27. Check whether you want to Show Price End Date on Web? or not.
28. Click Save.
Screen Element |
Description |
|---|---|
Rate Code Details |
|
Add Rate |
Button. When clicked, a row is added to the Rate Code Details table and the corresponding fields are enabled to add a rate code. |
Delete Rate |
Button. When clicked, the highlighted row from the table and the rate code are deleted. |
Rate Structure |
Drop-down. This is a structure that defines a customer. They are defined during the system setup. Certain customers, such as members vs. non-members, receive special rates. The rates for these structures are defined in the Rate Code.
After a rate structure has been defined for the product, this drop-down is disabled and cannot be edited. |
Rate Code |
Drop-down. The established rate determines the pricing for the Rate Structure selected. After a rate code has been defined for the product, this drop-down is disabled and cannot be edited. Values in the drop-down are populated based on the non-fixed codes defined for the MTG "RATE" system type.
|
Description |
Text box. A description of the rate code. |
Short Pay |
Drop-down. This fixed code indicates how the system handles incomplete payment situations. Linked to the minimum payment amount. This code can be affected by the schedule payment and minimum payment amount. Options include: · Adjust: Accept whatever is paid, even if the payment amount is less than the minimum payment. No balance is due. This is typically used for donations. · AR: Creates a receivable and indicates that members under the active rate code will be invoiced. Activates even though a balance is due. · Reject: Do not activate order unless fully paid. This should only be enacted if paying the entire amount immediately, rather than monthly. If an order is created, this value can be overridden at the order line level. A balance is due and the product stays in a proforma status until payment is received. Not active until the entire payment is received.
Values in the drop-down are populated based on the non-fixed codes defined for the ORD "SHORT_PAY_PROC" system type. |
Domestic Ship-Via |
Drop-down. Specify how the product is to be shipped if the ship-to customers' address is in a country that has been identified as a domestic country.
Values in the drop-down are populated based on the non-fixed codes defined for the ORD "SHIP_VIA" system type. |
Foreign Ship-Via |
Drop-down. Specify how the product is to be shipped if the ship-to customers' address is in a country that has been identified as a non-domestic country.
Values in the drop-down are populated based on the non-fixed codes defined for the ORD "SHIP_VIA" system type. |
Agency Discount |
Text box. The percentage to be applied for an agency discount when creating an order for this product. |
Priority |
Text box. Determines the order the rate codes display in the product setup and Order Entry screen. The rate code with the lowest display order displays first. |
Sales Commission |
Text box. The percent of sales commission that the salesperson receives when this product is purchased within the rate structure/ rate code selected. |
Max Free Badges |
Text box. Limits the number of badges this rate code can have. Registrants will receive, at maximum, this number of badges when they purchase the meeting parent product. These badges are not listed on the base registration lists. Any badges requested beyond the number specified here require the purchase of the “Badge” meeting product. Please note that this field will NOT display for meeting products with a product type of "Exam Product". |
Component Package |
Link. When clicked, the Product Chooser screen displays where you can add a component package by rate structure/rate code combination. For example, you may want to offer free components with the purchase of a specific rate structure/code, such as a t-shirt. |
Default Rate |
Checkbox. Defaults the rate to the list price. Indicates which rate codes should be default with each rate structure. This rate code defaults for the order when creating an order. For instance, some organizations want to show member savings, but to do that the structure and price must be known to consider the “list price.” Only one rate code within a given rate structure for a product can have this checkbox selected. |
Web Enabled Rate |
Checkbox. When checked, indicates that this rate code is available for use through the Web.
As of 7.5.0, if the product has been defined to display on the web, a rate structure of "member" has been defined, and the Web Enabled Rate checkbox is checked here, the "Member Price" will display on the product preview window. If the web user is logged into the site and is a member, the price will display as "Your Price". Similarly, if a rate structure of "list" has been defined, the "List Price" will display. For more information, please see the Product Preview Overview.
|
Default Web Rate |
Checkbox. When checked, indicates which rate code is the default for the Web. |
Waive Shipping |
Checkbox. When checked, the shipping will be waived for this rate structure/rate code for this product. As of 7.5.2, this checkbox will be checked and disabled if the Zero Price checkbox is checked on the General Setup screen. |
Pricing Detail |
|
Add Price |
Button. When clicked, a row is added to the Pricing Detail table and the corresponding fields are enabled to add a pricing structure. |
Delete Price |
Button. When clicked, the highlighted row from the table and the pricing structure are deleted.
|
Currency |
Drop-down. The appropriate domestic or international currency to use in this subsystem, e.g., German Mark, Japanese Yen, US Dollar. |
Rate Structure |
Read-only. This is a structure that defines a customer. They are defined during the system setup. Certain customers, such as members vs. non-members, receive special rates. The rates for these structures are defined in the Rate Code. |
Rate Code |
Read-only. The established rate determines the pricing for the Rate Structure selected. |
Price |
Drop-down. The price charged for the product prior to any applicable discounts. |
Valid from |
Drop-down. The pricing setup begins on this date. It is based on the order date in the order application. If a begin date is defined prior to an existing begin date, a warning message appears. If entered, then the end date is automatically set to the day prior to the next existing begin date. |
Valid thru |
Drop-down. Indicates the last date when this rate would be effective for this product detail. |
Max Adjusted Price |
Text box. Controls adjustable pricing and is ignored for other short-pay codes. When the Short Pay code is ADJUST, the system adjusts up only to this price. It is visible only if Short_Pay flag = “ADJUST”. When the short pay code is “ADJUST”, the price will only adjust down to this amount. If less is paid, then the line item will not be activated. |
Min Adjusted Price |
Text box. Controls adjustable pricing and is ignored for other short-pay codes. When the Short Pay code is ADJUST, the system adjusts up only to this price. It is visible only if Short_Pay flag = “ADJUST”. When the short pay code is “ADJUST”, the price will only adjust down to this amount. If less is paid, then the line item will not be activated. |
Min Price to Activate |
Text box. Controls various aspects of the behavior of an order depending on the Short Pay value. This is the price that must be paid prior to the line item being considered active. |
Max Auto Write-off |
Text box. Controls what amount is acceptable as a final price. |
Fair Market Value |
If a product is complimentary or sold at a discount, then you can add the actual amount of the product here. If the product is a “Donation” type then the value should be less than the price or zero. This way a Fund Credit record will be created in the Fundraising module. If the price and Fair Market Value are equal then no Credit record is created. |
Checkbox. If you want to display strikethrough pricing on the web, this checkbox must be checked. When checked, the Strikethrough Price field is enabled. |
|
Strikethrough Price |
Text
box. This is most often used for sales and promotions to indicate
a reduced price. Example: $20.00
As of 7.5.0, if the product has been defined to display on the web, a rate structure of "member" has been defined, the Web Enabled Rate checkbox is checked, the Show as Web Sale Price checkbox is checked, and a Strikethrough Price is defined here, the "Member Price" sale will display on the product preview window. If the web user is logged into the site and is a member, the price will display as "Your Price". Similarly, if a rate structure of "list" has been defined, the "List Price" sale will display. For more information, please see the Product Preview Overview.
|
Show Price End Date on Web? |
Checkbox. If checked, the sale through date will display on the web, as shown below.
|
See Also:
· Defining General Product Information
This value is stored in the SHIP_VIA_CODE
column in the Product_Rate_Code table. If Product_Rate_Code.DEFAULT_SHIP_VIA_CODE
is not null and Product_Rate_Code.WAIVE_SHIPPING_FLAG = ‘N’, the
value in Product_Rate_Code.DEFAULT_SHIP_VIA_CODE should default
into Order_Detail.SHIP_VIA_CODE if the country of the ship-to
address is a domestic country.
