Package Scenario
Steps for Setting Up
The price resides with the package. This allows you to create a non-inventoried product, set up rate codes with prices, and add components at the product-level. The components will reflect a $0 price when ordering.
1. Create a product to be used as the package product using the Inventoried Products Product Central screen. Since the Package subsystem only allows you to price a package from the components, the Inventoried Products subsystem is used to set the package price at the product level. Two areas to note:
· Ensure that the “Inventoried” checkbox on the General Setup screen is not checked.
· Determine how the revenue from the sale of the product should be allocated. You can designate a single revenue account or click “Auto-Populate Accounts from Components” on the Revenue Accounts screen to designate the revenue to be distributed directly to the revenue accounts of each component.
2. Define the elements of the package on the Components screen and select the appropriate products as components.
You cannot select the rate structure
or rate code here because the pricing is at the package level.
Both inventoried and non-inventoried products can be selected for components of your package.
The price resides with the product (not the package). This allows you to discount the established product price at the package-level.
1. Create two or more inventoried products using the Product Central screen. These will later be included in the package product.
2. On the Rates and Pricing screen, define a List and Member pricing for each inventoried product.
3. Define the package product using the Product Central screen and select the inventoried products as components. See Creating a Package for more information on setting up a package product.
If both the master product and
components are set up as inventoried, it may be difficult to manage
inventory count.
Create a meeting package. This allows you to create a registration package where a registration includes meal functions.
1. Create a master meeting product using the Product Central screen. This will later be included in the package product.
2. On the Rates and Pricing screen, define a rate code of “Package” or “Base” with a price.
3. Create “No Charge” events (such as Lunch or Dinner) for the master meeting product. On the Rates and Pricing screen for the event, define a rate code of “Package” or “Base” with a price of $0.
If you select the Rate Method
as “Calculated,” the system uses the calculated rate structure.
If you select the Rate Method as “Specific,” the system uses the
rate structure defined on this screen.
4. Define the package product using the Product Central screen and select the events as components. Select “Fixed” for the Package Selection Type. See Creating a Package for more information on setting up a package product.
Create a package with components where the pricing resides with the components.
You may opt for this scenario if you want revenue from the components to apply toward different GL accounts, or if you want to set a discount across all of the components.
1. Create two or more inventoried products using the Product Central screen. These will later be included in the package product.
2. Define the package using the General Package Setup screen. See Creating a Package for more information on setting up a package product.
3. Add the inventoried products from step 1 to the package using the Components screen. See Defining Package Components for more information.
Create a membership package, where several components are included with the membership.
The membership package includes one subscription component that is a member benefit and one subscription component that is available with additional cost. A membership card and membership directory are provided to each new member.
1. Define the subscription components as products using the Subscription Product Central screen.
2. Define the membership card and membership directory as “No Charge” inventoried items.
3. Define the membership product.
4. Add the member benefit component as a Rate Code Extension > Subscription Benefit. This automatically subscribes the new member to the publication, but will not display on the membership invoice.
5. Add the membership card and membership directory as components to the membership product. Both will display on the membership invoice.
6. Define the membership package using the Package Setup screen. See Creating a Package for more information.
7. Add the subscription component available with an additional cost as a component to the package using the Component screen. See Defining Package Components for more information.