When a nominee wins an award, he/she is usually granted some sort of recognition. This may be a plaque or certificate, a cash amount, a product (e.g., lifetime membership), or acknowledgment at an awards dinner. Some of these items may be provided by a sponsor.
Multiple recognition items can be defined per award, and levels can be established for tracking purposes. For example, an award may include First, Second, Third, and Honorable Mention, each receiving its own recognition.
Recognition is typically added to award winners after the nomination period is over, the award is no longer displayed on the web, and the nominations have been reviewed.
The
prize itself is just a description. Even if a product is linked, the system
will not automatically fulfill it. For example, if the prize is lifetime
membership, an order for the “Lifetime Membership” product will not be
created automatically. This must be manually done in the back office.
To add recognition item(s) to an award:
1. From the
Manage Awards Programs search screen, search for the appropriate award.
Alternatively, from the Manage
Awards Program screen, click View
Award Detail.
The Manage Awards Program detail screen displays.
2. Click
the Recognition tab, as shown
below.
3. From the Recognition subtab, click Add.
4. From the Recognition Detail section, select the Award Level from the drop-down.
5. Enter the recognition Description.
6. Enter the Qty to be Awarded.
7. If necessary, enter the Awarded Amount.
8. If necessary, enter any Comments.
9. Click Save.
10. Repeat
as necessary to add additional recognition items.
There is no limit to the amount of recognition items that can be defined
for an award.
Screen Element |
Description |
|---|---|
Add |
Button. When clicked, the fields in the Recognition Detail section are enabled. |
Delete |
Button. When clicked, the select award recognition is deleted.
|
Up Arrow |
Button. When clicked, the recognition level selected moves up one row and determines the sort order. |
Down Arrow |
Button. When clicked, the recognition level selected moves down one row and determines the sort order. |
Recognition Detail |
|
Award Level |
Drop-down. Indicates the unique user-defined award level. Values are populated based on the codes defined for the non-fixed AWD "RECOGNITION_LEVEL" system type. |
Description |
Text box. Displays the award recognition description. |
Qty to be Awarded |
Text box. The quantity of the award item to be awarded. Value must be between 0 - 999. If updated after award winner(s) have been given the recognition item, this field cannot be set to a quantity less than the number of nominees who have been awarded the recognition item. |
Awarded Amount |
Text box. Optional field that allow the organization to track the monetary amount of the award item, if the award item is money. This field is for informational purposes only. The system will not create any financial records for the winner. |
Comments |
Text box. Optional field that allows the organization to track additional notes about the award item. |