Defining the Audit Type Codes in the System

BPA has specific rules as to what can be termed a “Paid Circulation”. Publishers need to define these codes as Audit Types Codes and associate them based on the BPA rules.

 

When SUB670 is run to fulfill subscription issues, SUB670 creates a record in Sub_Audit_Stats.  Values for some fields in Sub_Audit_Stats are copied from the latest Sub_Qual_Master record for the subscriber.  AUDIT_TYPE_CODE is copied from Product_Rate_Code.AUDIT_TYPE_CODE for the rate code in the subscription order line for which SUB670 is fulfilling the issue.  As of 7.3.1, QUALIFICATION_CODE is set based on the logic described in the chart below:

Order Line Subsystem

If AUDIT_TYPE_ CODE is :

QUALIFICATION_ CODE is set to :

Condition

MBR

MBP (Membership Benefit Paid)

QP

If Order_Detail.BASE_TOTAL_AMOUNT > 0 and a receipt was received within 6 months of the issue date of the first fulfilled issue for the member-benefit subscription

QNP

If Order_Detail.BASE_TOTAL_AMOUNT = 0 or no receipt was received within the first six issues

 

 

MBR

MBU (Membership Benefit Unpaid)

QNP

 

SUB

I (Individual)

QP

If Sub_Audit_Stats. QUALIFICATION_DATE > Issue_Date minus 3 years and at least 1 cent has been paid within 6 months of first issue

NQ

If Sub_Audit_Stats. QUALIFICATION_DATE <= Issue_Date minus 3 years and no payment has been made within 6 months of first issue

 

 

SUB

MC (Multi-copy Same Addressee)

QP

If Sub_Audit_Stats. QUALIFICATION_DATE > Issue_Date minus 3 years and at least 1 cent has been paid within 6 months of first issue

NQ

If Sub_Audit_Stats. QUALIFICATION_DATE <= Issue_Date minus 3 years and no payment has been made within 6 months of first issue

 

 

SUB

S (Sponsored individually addressed)

QP

If Sub_Audit_Stats. QUALIFICATION_DATE > Issue_Date minus 3 years and at least 1 cent has been paid within 6 months of first issue

NQ

If Sub_Audit_Stats. QUALIFICATION_DATE <= Issue_Date minus 3 years and no payment has been made within 6 months of first issue

 

 

SUB

SC (Single Copy Sales)

QP

If Order_Detail.BASE_TOTAL_AMOUNT > 0

NQ

If Order_Detail.BASE_TOTAL_AMOUNT = 0

 

 

SUB

A (Advertiser or Agency)

NQ

Subscriptions to advertisers and ad agencies are always classified as not qualified.

SUB

O (Others)

NQ

Subscriptions with an audit type code of ‘O’ for ‘Others’ are always classified as ‘not qualified’.

SUB

RO (Rotated or Occasional)

NQ

Subscriptions with an audit type code of ‘RO’ for ‘Rotated or Occasional’ are always classified as ‘not qualified’.

SUB

TS (Allocated to Trade Shows)

NQ

Subscriptions with an audit type code of ‘TS’ for ‘Allocated to Trade Shows’ are always classified as ‘not qualified’.

To define the audit type codes:

1.    From the toolbar, select System Admin > System Codes > System Types and Codes.
The Types and Codes Maintenance search screen displays.

2.    From the Subsystem drop-down, select “Subscription Subsystem.”

3.    From the Fixed Codes drop-down, select “Y.”

4.    Click Search.

5.    Within the returned results, double-click "AUDIT_TYPE".
The Types and Codes Maintenance screen displays for Audit Type Codes.

6.    Within the Existing Defined Codes section, click Edit Codes for this Type.
The Type Information screen displays.

7.    Select a code from the table on the left, as highlighted in red above./p>

8.    In the Option 1 text box, enter “BPA,” if the code is specific to BPA, or “ALL,” if the code is applicable to both BPA and ABC.

9.    Repeat Step 8 for any other codes, as necessary.

10.  Click Save.